Temporary Part-time Deputy Treasurer

POSITION TITLE:     Deputy Treasurer                  DEPARTMENT:         City Treasurer

SUPERVISOR:          City Treasurer                       CLASSIFICATION:   Hourly-Non-Exempt

PAGE:                        1 of 2                                                                           Non-Represented

PAY: Starting $25.63/hour

GENERAL DESCRIPTION OF DUTIES:

Under the supervision of the City Treasurer, the Deputy Treasurer performs a variety of routine and complex clerical, accounting, and financial work for the treasurer’s office. The position completes daily, weekly reconciliations of the working cash received by the City.  This position also assists the City Administrator and the City Clerk as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Daily collection of revenues such as tax collection (real estate and personal property and mobile homes), ambulance, sewer, water, recreation programs, block grants, airport, library, senior center, clerk, court and police department monies.
2. Sale of dog and cat tags for which individual receipts are issued. Along with contact with the Monroe County Dog Control on problems that arise with these sales.
3. Collecting, and receipting, recording, balancing (cash, checks, credit cards, ACH, bank transfers) all other monies received by the City and making necessary deposits.
4. Receipting and reporting of Mobile Home Taxes, Exempt in Lieu of Taxes, Transient Room Tax.
5. Provides customer service to both internal and external customers at the counter and responding to telephone calls regarding financial issues, payments, disputes, City wide questions, taxes, licensing, special assessments, building inspector, assessor and code enforcer information.  Refers questions and complaints to the appropriate departments.
6. Prepare and maintain accounts receivable reports on outstanding debts owed to the City.
7. Collection on bad debt accounts.
8. Monthly Reports for Court, Ambulance, checking reconciliation, State Debt Collections, Credit Management, and Tax Intercept Report.
9. Provides clerical or technical support to staff as required.
10. Assist with maintaining business license files.
11. Provide information to the general public seeking payment information, special assessment information or assessor file information.
12. Help maintain the Special Assessment/Special Charges Program through collections and invoice creations.
13. Real Property Status reports for Title Companies and Financial Institutions.
14. Prepare journal entries and payment vouchers for daily office activities.   
15. The City of Tomah has adapted rules and regulations established for the safety of its employees in the performance of their jobs.  It is the responsibility of every employee of the City of Tomah to follow safety rules and regulations.
16. All other duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED:

1. Minimum of an Associate Degree in Accounting or 2 years of experience in office procedures, accounting and typing.

EDUCATION AND EXPERIENCE REQUIRED (CONTINUED):

1. Experience with Microsoft Office, including Word and Excel.
2. Experience in customer service.
3. Experience handling cash and conducting business transactions required.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Knowledge of general municipal government organization, management, and procedures.  Background in Governmental Accounting preferred.
2. Knowledge of office methods, procedures and equipment including computer system.
3. Knowledge of Generally Accepted Accounting Principles.
4. Ability to perform tasks with a high degree of judgment, accuracy, and integrity.
5. Ability to perform arithmetic computations accurately and quickly.
6. Ability to communicate effectively verbally and in writing.
7. Ability to operate office equipment such as telephone, FAX, PC, copier, etc.
8. Ability to multi-task as interruptions are common; by telephone, foot traffic of coworkers and by the public paying accounts receivable.
9. Ability to establish successful working relationship with coworkers, the City Council, City Administrator, City Officials, and the public.
10. Ability to maintain a professional demeanor; calmly approach and solve problems under stressful circumstances.

PHYSICAL REQUIREMENTS:

1. Frequent twisting and bending.
2. Reaching above and below should height.
3. Ability to lift thirty (30) plus pounds occasionally.
4. Ability to push and pull office equipment.
5. Ability to sit at a keyboard frequently.
6. Sitting tasks occupy approximately 70 percent of the day.
7. Fifteen (15) percent of workday spent walking.
8. Fifteen (15) percent of workday spent standing.

PHILOSOPHY AND GOALS:

Each employee must be committed to the goals of the department/city and communicate to the public the highest level of service, fair treatment, and ethical behavior.  Employees shall actively employ diligent care of department/city equipment and resources.  Employees must further a personal commitment to physically and mentally maintain the highest level of professional appearance and actions reflecting skill and enthusiasm in all assignments and duties. Employees must provide to the public a trust in the department by always being honest, fair, diligent, and courteous.