Full Time Payroll Clerk Job Opening

IF YOU WOULD LIKE TO APPLY FOR THIS POSITION, PLEASE CLICK HERE

GENERAL DESCRIPTION OF DUTIES:

Under general supervision of the City Treasurer, this position performs payroll and accounts payable duties, monthly and annual reconciliations, prepares confidential reports and correspondence, assists in personnel related reports and research, assists City Clerk, Treasurer, and City Administrator as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Any one position may not include all the duties listed, nor do the examples listed include all the duties that may be found in this position.  Other duties may be required and assigned accordingly.

1. Prepares and processes accounts payable.  Provides monthly report to the Common Council.
2. Prepares and processes bi-weekly payroll.  This includes time sheet verification, benefit calculations and deductions and maintains records of the same.  Prepares and reconciles employee benefit payouts.
3. Assist with Human Resource functions.
4. Collects data and prepares confidential reports related to the collective bargaining process.
5. Prepares confidential reports and correspondence as directed by the City Treasurer.
6. Maintain General Ledger including: Proofing for accuracy and preparing journal entries.  Provides monthly report to the Common Council.
7. Participates in preparing annual budgets.
8. Participates in the annual audit.
9. Provides customer service to both internal and external customers at the counter and responding to telephone calls.  Refers questions and complaints to the appropriate departments.
10. Collects payments for City services including, but not limited to fees for Treasurer/Clerk/Parks and Recreation, etc.
11. Prepares Quarterly Wage Reports to WI Dept. of Workforce Development, Assists with 941 Reporting, W-9 Forms, ACA Reporting and 1099’s
12. Assists with election process.
13. Performs other duties as assigned.
14. The City of Tomah has adapted rules and regulations established for the safety of its employees in the performance of their jobs.  It is the responsibility of every employee of the City of Tomah to follow safety rules and regulations.

EDUCATION AND EXPERIENCE REQUIRED:

1. Associates Degree in Accounting and two (2) to four (4) years of experience.
2. Experience with Microsoft Office, including Word and Excel.
3. Experience in customer service.
4. Experience handling cash and conducting business transactions required.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Ability to maintain a professional demeanor; calmly approach and solve problems under stressful circumstances.
2. Knowledge of office practices, procedures, and operation of standard office equipment.
3. Knowledge of double entry bookkeeping, accounts payable, and accounts receivable.
4. Knowledge and experience with all phases of payroll.
5. Ability to perform tasks with good, professional judgment, and a high degree of accuracy and integrity.
6. Ability to deal with the public calmly, tactfully and courteously.
7. Ability to establish and maintain effective working relationships with superiors, employees and the general public.
8. Excellent oral and written communication skills required.

PHYSICAL REQUIREMENTS:

1. Frequently sits at keyboard.
2. Frequent twisting.
3. Reaches to shoulder height frequently and above and below shoulder height occasionally.
4. Occasional bending and stooping.
5. Sixty (60) percent of work day spent sitting.
6. Ten (10) percent of workday spent walking.
7. Thirty (30) percent of workday spent standing.
8. All percentages above could vary, depending upon duties performed that day.

PHILOSOPHY AND GOALS:

Each employee must be committed to the goals of the department/city and communicate to the public the highest level of service, fair treatment, and ethical behavior.  Employees shall actively employ diligent care of department/city equipment and resources.  Employees must further a personal commitment to physically and mentally maintain the highest level of professional appearance and actions reflecting skill and enthusiasm in all assignments and duties. Employees must provide to the public a trust in the department by always being honest, fair, diligent, and courteous.